Tips for Organizing Phone Numbers

If your computer didn't come with software such as Microsoft Outlook (which is for e-mail and also organizing phone numbers and addresses), create a simple database or spreadsheet with your existing software. You don't need anything fancy or complicated.

♦If you use a spreadsheet or table (e.g. rows and columns easily made in most software programs including word processing programs), make separate columns for:

first name
last name
company name
position title
address 1
address 2
city
state
zip code
home phone number
work phone number
mobile phone number
category (Use your own coding for category such as "F" for family member and "FR" for friend).

♦Save the document.

♦Sort the columns by category or alphabetical.

♦Save a copy of the file to a diskette or CD.

♦Print a copy of your telephone/address book.

♦Three-hole punch your printed copy and put it in a slim binder that hangs in your hanging file drawer. Or slip the pages into clear sleeves or sheet protector that are made to go into a three-ring binder.

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Organize Phone Numbers