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Using a Paper Scanner to Clear Paper Clutter at Home

 

Have you decided to clear some paper clutter in your home with the help of a scanner? Good idea. You can scan anything from letters to statements to print photos. Then you can file the paperwork on a single CD. You can put photos on another CD. You can even create digital scrapbooks and electronic slide shows with them. If you need a bit more enlightenment about scanners, including how they work and where to buy one, read onward.

 
 

Scanners are very easy to use.

1) Plug your scanner cable into your computer.

 

2) Plug your scanner cord into your electrical power strip.

 

3) Install your scanner software onto your computer.

 

4) Place your item to scan on the glass the same as you would on a copy machine

 

5) Push the scan button. You're done!

 

6) Repeat with next paper item.

 

7) Then transfer your items (by clicking and dragging usually with your mouse) into appropriate software programs of your choice on your computer hard drive.

 

8) After that you also can transfer the newly scanned files onto diskettes, CDs, DVDs, or even a mini travel drive. These take up a lot less space than those piles of paper (and also free space on your computer hard drive).

 

So what scanner should you buy? I've used Visioneer brand scanners in the past and currently use the Visioneer OneTouch 9120 USB. However, manufacturers have produced newer models since I purchased that one.

 

Look for a flatbed scanner. You can lay items on the glass of a flatbed scanner versus feeding them through the scanner. Some items that you might want to scan may not feed well because of their awkward thickness, size or shape. On a flatbed scanner, the top (lid) opens, just as a the top of a copy machine (lid) opens. You lay your paper or photo on the glass panel surface you'll see when you open the top. Target also sells several scanners including the Visioneer brand. You can find scanners everywhere, usually as part of multi-usage (all-in-one) equipment now.

 

Look for a scanner that has adequate DPI resolution for your needs. Most any scanner can do a good job on a simple piece of paper with few details and black and white ink. But you may want to scan items like photographs later. And you may want those to look great, not just good. A better quality scanner will capture finer details and a wider selection of colors (IF you decide that you're in need of that finer detail and precise color). But even a so-so scanner will do a good job these days for the average person's usage.

 

Retailers also sell a lot of multifunction machines, also called all in one machines, that can do multiple functions such as scan, copy, fax and print. You may want one of these simply because they use less space in your home office by allowing you to consolidate these machines into one. The downside is that if a multifunction machine breaks, you cannot scan, copy, fax or print until you either fix it or buy a new one. Plus if you work in a home office with multiple people, your office could get a little crowded and with heated attitudes if everyone needs to use the various functions simultaneously.

 

   

 

 


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